Hiring Alert: Senior Admin Executive-Night Shift@Technopark

Brief Description

Roles and Responsibilities  

Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities. Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements. Enforce health and safety standards to create a safe work environment. Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises. Coordinate cleaning schedules and ensure compliance with hygiene standards. Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals. Assist in preparing reports, presentations, and other communication materials. Evaluate vendors based on performance, quality, and cost-effectiveness. Negotiate contracts and agreements with vendors to ensure favourable terms. Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation. Manage hotel bookings and ensure accommodations meet organization’s standards and budget. Monitor SLAs with vendors and service providers to ensure compliance. Address any issues or discrepancies in SLAs and work towards resolution. Maintain records of company assets and equipment, track usage, and conduct regular audits. Assist in procurement of new assets as needed. Procure office supplies, equipment, and services as required. Manage inventory levels and conduct audits to ensure adequate stock levels. Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution. Arrange catering services for meetings, events, and employee meals. Collect feedback on food quality and service and make necessary adjustments. Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data. Generate reports and analyze data to provide insights for decision-making and process improvement. Facilitate onboarding process for new employees, including printing ID Cards, Access Cards, conducting orientations, and coordinating with relevant departments.

    Contact details: Nikitha Isaac-HR Specialist Contact number:8248927284 Share your updated resume through whatsapp  

Preferred SkillsPreferred Skills

       🗂️ Administrative & Organizational Skills

Strong time management and multitasking abilities

Calendar and schedule management

Meeting coordination and minute-taking

Filing, record keeping, and documentation handling

Facility and house keeping management

Cab transportation management Cost budgetting  Travel and accomodation  management   🗣️ Communication & Interpersonal Skills

Excellent written and verbal communication

Professional email and phone etiquette

Ability to interact with all levels of staff and external stakeholders

Confidentiality and discretion in handling sensitive information