Front Office Executive - HR & Admin

Brief DescriptionApply Now :  https://waydot.greythr.com/hire/jobs/front-office-executive About Us Way.com — America’s dominant automotive super app, powering every mile for over 10 million customers—from auto insurance and parking to EV charging and more. Leveraging cutting-edge AI, machine learning, and advanced data analytics, we deliver innovative, personalized solutions that transform car ownership. Featured by Bloomberg and ranked 48th on Andreessen Horowitz’s Marketplace list of fastest-growing companies worldwide and recognized as the top Product in Insurance by UnitQ, we’re making car ownership easier, more affordable, and more rewarding.

Job title: Front Office Executive Work Arrangement: On-site Department : HR & Admin Employment Type: Full-time

Role Overview The Front Office Executive will be the first point of contact for employees, candidates, clients, and vendors in a fast-paced, 500-member product-based organization. The role requires excellent customer service, strong coordination skills, and the ability to manage high-volume footfall while ensuring seamless day-to-day office operations.

Key Responsibilities a)Front Desk & Visitor Management

Greet and welcome employees, candidates, clients, and vendors professionally. Manage high-volume visitor traffic and maintain accurate check-in/check-out records. Coordinate with Security for access badges, visitor passes, and compliance protocols. Ensure the reception area is clean, organized, and professional at all times.

b)Communication & Coordination

Respond to general email inquiries and direct them to respective departments. Coordinate effectively with HR, Admin, IT, Facilities, and other internal teams.

c)Administrative & Operational Support

Manage meeting room bookings and ensure readiness for frequent cross-functional meetings. Support interview and onboarding days by coordinating candidate arrivals and room allotments. Handle courier services, incoming/outgoing mail, and other essential deliveries. Maintain front office inventory including stationery and pantry supplies. Assist in travel arrangements, employee engagements, and office events as required.

d)Workplace & Employee Support

Serve as the first point of contact for employee queries related to facilities and access management. Coordinate with housekeeping, IT, and security teams to ensure smooth office functioning. Escalate operational issues promptly to the Admin/Facilities team.

e)Additional Responsibility

Support Recruitment team in hiring process. Provide support during weekend hiring drives or office events, if scheduled.

 Preferred SkillsGraduate in any discipline; a Diploma in Hotel Management or Hopitality Management will be an added advantage. Why You Will Love Working With Us

Opportunity to work for the #1 Auto Super app in the US.

Opportunity to make a meaningful impact across 10+ million users.

Dynamic, fast-paced, and innovation-driven work culture.

Clear pathways for career growth in a rapidly scaling technology company.

Competitive compensation.

Apply Now :  https://waydot.greythr.com/hire/jobs/front-office-executive